Government Extends Public Service Payroll Deadline to the 18th

Nairobi, Kenya – The Office of the Chief of Staff and Head of Public Service announced a revision of the monthly payroll processing deadline for all public service entities. The cut-off has been extended from the 15th to the 18th of every month. 

What This Means

• The directive covers all Ministries, Departments, Agencies, County Governments, State Corporations, and Constitutional Commissions. 

• Payroll submissions received after the 18th will be blocked and not processed. 

Why the Change?

• The adjustment aims to enhance efficiency, ensuring timely remittance of statutory deductions—such as PAYE, NSSF, HELB, NITA, pensions, and Social Health Authority (SHA) contributions. 

• It ensures the National Treasury receives exchequer requisitions by the 20th of each month. 

Systems and Accountability

• Payroll systems—the Human Resource Information System (HRIS) and Integrated Financial Management System (IFMIS)—will be reconfigured to automatically block late submissions. 

• Directors of Human Resource Management will be held personally accountable for any delays. 

Broader Reform and Impact

• The directive coincides with ongoing efforts to implement a new integrated payroll system to eliminate ghost workers and reduce duplicate payroll management across government levels. 

Summary Table