Obtaining a birth or death certificate in Kenya has long been associated with frustration and long queues at Sheria House. However, the devolution of services to Huduma Centres has significantly streamlined the process. This guide provides a step-by-step walkthrough to help Kenyans navigate the registration system efficiently in 2026.

Whether you are a new parent seeking a birth certificate for your child or a relative processing a death certificate for succession purposes, the Huduma Centre model offers a "one-stop-shop" experience. The key to a smooth visit lies in preparation—having the right documents before you approach the counter.

Birth Certificate Registration

The birth certificate is the primary identity document for any Kenyan, essential for NHIF enrollment, school admission, and passport application. There are two categories: Current Registration (within 6 months of birth) and Late Registration.

• Step 1: Documents: You must present the original Birth Notification (issued by the hospital), copies of the National ID cards of both parents, and the original IDs for verification.
• Step 2: Application: Fill out form B3 (for current births). Ensure names match the notification exactly.
• Step 3: Fees & Timeline: The fee is a nominal KES 50 to KES 150 depending on the county. Processing typically takes 10 working days for current births.
• Tip: If you are a single mother, you can register the child under your name. Including the father's name requires his physical presence and consent (sworn affidavit).

Death Certificate Registration

A death certificate is critical for legal processes, including insurance claims and transferring property. The process is similar but requires distinct documents.

• Documents Needed: The Burial Permit (original), the Deceased's National ID (original), and the ID of the applicant.
• The Process: Visit the Civil Registration counter. Surrender the deceased's ID card (it will be punched to invalidate it). Fill out the death registration form.
• Timeline: Like birth certificates, this takes about 10-14 days. If the death occurred at home, you must first obtain a letter from the area Chief and a police report before visiting Huduma.

The Digital Option: eCitizen

For those who prefer to skip the initial queue, applications can be initiated online via the eCitizen portal (civil registration department service). You can upload scanned copies of the notification and IDs, pay the fee via M-PESA, and then print the invoice.

Note: Even with the online application, you must physically visit the Huduma Centre or the Civil Registration office to submit the invoice and collect the physical certificate. There is currently no "delivery to home" service for these vital documents.

Why It Matters

Government officials urge Kenyans not to wait until the last minute—such as KCPE registration—to apply. "A birth certificate is a right, not just a requirement," says an official at the GPO Huduma Centre. "Registering immediately after birth saves you from the complex 'Late Registration' process, which requires vetting and more money."