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A step-by-step walkthrough of the simplified process for obtaining vital birth and death certificates at Huduma Centres, including fees, documents, and timelines.

Obtaining a birth or death certificate in Kenya has long been associated with frustration and long queues at Sheria House. However, the devolution of services to Huduma Centres has significantly streamlined the process. This guide provides a step-by-step walkthrough to help Kenyans navigate the registration system efficiently in 2026.
Whether you are a new parent seeking a birth certificate for your child or a relative processing a death certificate for succession purposes, the Huduma Centre model offers a "one-stop-shop" experience. The key to a smooth visit lies in preparation—having the right documents before you approach the counter.
The birth certificate is the primary identity document for any Kenyan, essential for NHIF enrollment, school admission, and passport application. There are two categories: Current Registration (within 6 months of birth) and Late Registration.
A death certificate is critical for legal processes, including insurance claims and transferring property. The process is similar but requires distinct documents.
For those who prefer to skip the initial queue, applications can be initiated online via the eCitizen portal (civil registration department service). You can upload scanned copies of the notification and IDs, pay the fee via M-PESA, and then print the invoice.
Note: Even with the online application, you must physically visit the Huduma Centre or the Civil Registration office to submit the invoice and collect the physical certificate. There is currently no "delivery to home" service for these vital documents.
Government officials urge Kenyans not to wait until the last minute—such as KCPE registration—to apply. "A birth certificate is a right, not just a requirement," says an official at the GPO Huduma Centre. "Registering immediately after birth saves you from the complex 'Late Registration' process, which requires vetting and more money."
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