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An Education Ministry audit has delayed funding to more than 700 secondary schools after data errors left some 50,000 students unaccounted for. Officials warn that mistakes could cost the government Sh1.1 billion annually.
Nairobi, Kenya – September 20, 2025 (EAT).
The Ministry of Education has suspended disbursement of capitation funds to hundreds of public secondary schools after uncovering widespread errors in financial and student records, raising concerns about accountability and disrupting learning in several counties.
An internal report seen on Saturday shows:
719 schools submitted incorrect bank account details
900 schools provided incomplete information
250 schools used the wrong data templates
As a result, at least 50,000 learners are missing from the national database, jeopardising capitation for the third term.
Basic Education Principal Secretary Julius Bitok warned the discrepancies could cost the government over Sh1.1 billion annually and singled out Bungoma, Kisii, Busia and Baringo as the hardest-hit counties.
Capitation Funds: Allocated per student to cover tuition and operational costs in public secondary schools.
Current Allocation: Ksh23 billion earmarked for secondary education this financial year.
Audit Findings: Reveal systemic weaknesses in data submission, risking duplication, ghost students, and delayed payments.
Education experts note the crisis follows a recent crackdown on phantom learners, where tens of thousands of non-existent students were previously uncovered, siphoning billions from the exchequer.
Government: PS Bitok urged principals to “rectify errors immediately” and said funds would only be released after verification.
Parents & Unions: Warned delays may shift costs to parents for essentials like exam fees and teaching materials.
Educationists: Proposed digital student-ID systems to curb future data discrepancies.
Schools Affected: ~1,869 institutions nationwide
Learners Missing: 50,000+
Counties Most Affected: Bungoma, Kisii, Busia, Baringo
Funds at Risk: Sh1.1 billion annually
Short-term: Learning disruptions, parents forced to cover costs.
Medium-term: Risk of inflated budgets and financial mismanagement if data gaps persist.
Long-term: Calls for digitisation and strict audits in education financing systems.
Relevant Law: Public Finance Management Act 2012 requires accurate beneficiary data for fund disbursement.
Next Steps: Education Ministry to integrate Kenya Education Management Information System (KEMIS) by January 2026 for real-time monitoring.
Whether any criminal investigations will follow if fraudulent records are confirmed.
The final timeline for fund release after corrections.
Sept 15, 2025: Internal report reveals massive data errors.
Sept 20, 2025: Ministry halts disbursements pending corrections.
By Oct 2025: Schools expected to update records before funds flow resumes.
County-level compliance rates with data rectification deadlines.
Possible Parliamentary probes into capitation fund mismanagement.
Rollout of digital student-ID system nationwide in 2026.
Audit Exposes Sh1.1 Billion Ghost Learner Scandal in Public Schools
KEMIS: The Digital Solution to Kenya’s Education Data Woes
